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Feb. 25, 2014 Board Meeting Minutes

Women in Higher Education in Tennessee 

February 25, 2014
TSU Avon Williams Campus, Library

Board Members present:  Jewell Winn, Ramona Whitworth, Lisa Borre, Patricia Burks-Jelks, La Kiesha Armstrong, Connie Huddleston, Dalila Duarte, Henrietta Kellum-Lusk, Regina Henry

  1. Call to Order by Dr. Jewell Winn at 11:47 a.m.
  2. Minutes by La Kiesha Armstrong
  1. Motion to accept minutes as read from board meeting 1-31-14
    Second
    Motion carried
  2. Minutes will be submitted electronically to the board and not presented as hard copies for future meetings
  1. Treasurer’s Report by La Kiesha Armstrong
    1. Pending Commitments– Total- $778.18
      Mileage Reimbursements from 1-31-14 meeting- $563.43
      Lunch reimbursement from 1-31-13 meeting- $191.56
      Administrative supplies reimbursement- $23.19
    2. Check deposits– Total $150
      Middle TN Regional Conference registration fees (checks)- $80
      Membership fees (checks)- $70
    3. Institutional paid dues according to Treasurer records as 2/25/14 1) TCAT- Newbern, 2) TN Technical University, 3) Cumberland University, 4) Belmont University, 5) Motlow State Community College, 6) Univ. TN Space Institute, 7) Columbia State Community College, 8) Pellissippi State Community College, 9) Cleveland State Community College, 10) TN Board of Regents, 11) University of Memphis, 12) Vanderbilt University 13) Volunteer State Community College, 14) Middle TN State University
    4. Once access is granted by the bank to the Treasurer, the February report will be to emailed to board for final review
    5. Charge by the President Winn- Budget and Membership committees to propose an amendment to the existing bylaw and establish a new effective period for membership dues; If effective date is approved for membership dues during annual business meeting, information will publish on WHET’s website
    6. Budget requests:
  • Patricia Burks- Jelks- Membership recruiting fair activities estimate cost $2000 per year. Committee Chair will email proposal with details to Treasurer.
  • Regina Henry, Communication Coordinator, will continue to send all notices to membership through existing electronic formats.
    1. Next board meeting- propose annual budget for review and approval.
    2. Motion to accept the verbal treasurer report

Second
Motion carried

  1. Committee reports:
    1. Website– Dalila Duarte
      WHET website initially created in 2007 by WHET member-Paula Hill
      whettn.org- domain name has been released/transferred from Yahoo host into Blue Host as of 2/25/14
      WHET page is undergoing maintenance
      Plan to launch within two weeks
      Facebook- whettn@gmail.com
    2. Membership– Patricia Burks-Jelks
      Membership Recruitment Activities:
  • Attendees for each region- WHET President, Regional Representative and an additional board member to recruiting activities
  • West TN Region- Patricia Burks-Jelks to discuss with Cassandra Anderson ‘Lunch and Learn’ in August 2014
  • East TN Region- ‘Lunch and Learn’ scheduled on April 4, 2014
  • Middle Region- ‘Lunch and Learn’ to be held at Columbia State Community College in May 2014 combined with board meeting.  Patricia Burks-Jelks to discuss details with Cissy Holt
    1. Graduate Students– Dalila Duarte

Working with membership committee to recruit graduate students

    1. Communications– Regina Henry
  • Not able to Tweet during Meet and Greet the Board webinar because of limited internet access
  • Plan to tweet comments reiterating information shared by board members during webinar
  • Quarterly newsletter will recap information shared during webinars, meetings, and include members spotlight.
  • Membership committee to select members to spotlight.
  • Recommendation by Regina Henry to publish events and dates from Regional representatives
    1. Professional Development– Connie Huddleston
  • Next webinar in May 2014 to promote and focus on Regents Online Degree Program and other distance learning programs for women to complete bachelor and master degrees.
  • Submit proposals/ideas for September webinar to Connie Huddleston
    1. Recommendation to amend bylaw by President Winn- Regarding technology access within WHET membership and to include protocol to revoke and transition all technological access to appropriate board members

 

  1. Old Business:
    1. Budget Requests- adopt 2014 budget during next board meeting
    2. WHET Day on the Hill and mini conference- Thursday, March 6, 2014 at 10:00 a.m.
      Governors Initiative-‘Drive to 55’
      Focus on concerns for women in higher education
      Estimate ten board members to attend/participate
      10:00 a.m. meeting located in Parkway Tower
      Questions are deemed relevant to Commissioner Rebecca Hunter, area of Department of Human Resources
      Tentative meeting scheduled with Senator Thelma Harper

Lisa to email instructions regarding Day on the Hill

    1. Middle TN Regional Conference
      Agenda presented by Lisa Borre
      Location- Volunteer State Community College- Gallatin, TN

March 7, 2014
8:00 am Registration
8:30 am Welcome from President Faulkner and WHET Pres. Elect
9:00–9:20 am Opening Session- ‘What is Mentoring?’
Request for Opening Plenary Speaker (20 minutes)
10:30- 11:45 Panel Discuss- Connie Huddleston, Emily Short, Nancy Morris, Dalila Duarte
Request for pre-planned questions regarding mentoring for panel
11:45- 1:15 Lunch
1:30 – 3:00 Concurrent Session objectives is to create the WHET Mentoring Program (refer to email invitations for more details)

    1. Campus chapters
      Henrietta will bring together eleven women from TCAT
      Patricia look to recruit UT participation and formation of regional chapters
    2. President recommendation- bylaw proposal WHET President serve for two years

 

  1. New Business:
    1. Next webinar- RODP
    2. Campus initiatives
    3. Service Learning- ‘The Dillard’s Event’ at Green Hills – beneficiary Habitat for Humanities, request for donations- $50 per ticket
  • Sunday, March 30- build two Habitat homes site to announced,
    7 am – 3 pm
  • Subscribe to Inside Higher Ed- free subscription
  • Regina Henry to share two higher education social media sites
  1. WHET Event Calendar:
  • May- Webinar, TBA
  • June- no meeting
  • July- first ACE women’s network collaboration with another state, TBA
  • August- West TN Lunch and learn, TBA
  • September- Webinar, TBA
  • October- WHET Annual Conference at MTSU, TBA

 

  1. WHET Board Meetings:
    1. Next board meeting- March 26, 2014, Wednesday at MTSU/Foundations House at 11:00 am.
      Connie Huddleston to email directions to campus
    2. May, July and September board meeting dates and locations to be announced

 

  1. Meeting adjourned at 1:23 p.m.
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